1. Complete all required fields below and include as much information as possible on your event. Required fields are marked with *.
Note: The more detailed information you can provide the better the support services departments can help you in the execution of your event. A failure to provide all necessary information will result in a delay of approval.
2. When finished, click the ‘Submit Request’ button.
Note: You will receive an automated email confirming your submission which is not a confirmation of your request!
3. All requests are checked for completion and consistency. They must be approved by the Event Manager before becoming an official event and being included in VCUarts Qatar Community Calendar.
4. Once the request is approved, you will receive a second automated email confirming your event, i.e. the booking of the event space and the inclusion of the event in the VCUarts Qatar Community Calendar.
5. Upon approval the other relevant support services departments will be notified depending on your requirements, i.e. Facilities, Safety & Security, Technology Services and Communications.
6. An event approval means that its date, time and venue as well as setup and requirements are approved. Only date or time changes will be accepted on a previously approved event. Any changes on other details and execution plans require the submission of a new request and a cancellation of the old requests.
Please note any request within 5 business days before your event may not be supported. If you have any questions about this form, please contact the Event Manager Maya Roeder at roederm2@vcu.edu or 44020682This product employs industry-proven standards and technologies to protect the security of your information. Every page in this online application, including the acceptance fee payment page (if applicable), and all information you send is encrypted using Secured Sockets Layer (SSL) technology.
Protect your password by keeping it unique and known only to you. Choose a password that would be difficult to guess. Avoid writing your password in a place where others can view it. Only access the application system from a personal computer or laptop (Do not use an internet cafe).
We will not provide access to your data to anyone outside Virginia Commonwealth University. We will keep your password encrypted and confidential.
You are responsible for protecting your login details private to prevent unauthorized disclosure to third parties. Under these Terms of Use, you agree to immediately notify us of any unauthorized use of your user identification or password and any other breach of security. You are responsible for any unauthorized charges made on or though your account(s) until we receive such notification.
If you decide to pay the acceptance fee via the online payment system (Amiando), then for credit card billing purposes, we may need to share your name, address, and other personal contact information with the billing processor. Please note that the billing processor will only utilize such information for billing purposes, and this data will not be shared with other third parties.
