New Request 

Event Request

This form allows you to plan in-person, hybrid and virtual events and has the dual function of integrating your event in the VCUarts Qatar Community Calendar as well as booking event spaces.

Please complete the fields below and provide as much information as possible about your event and its requirements. Submission of this form does not imply a confirmation of your booking. All requests go through an approval process that may take up to 5 working days.

For more information on bookable spaces and more detailed instructions, please click here. If you have any questions regarding the classification or category of your event, please refer to the Event Guidelines on the intranet.

Please note that any request within 5 business days before your event date is not supported by the system. For such exceptional cases, please contact the Event Manager via roederm2@vcu.edu or 44020682.












If the event occurs on multiple consecutive days, please click on all of those days in the calendar


Events Logistics & Guest Management



 


 

Facilities



 

Safety & Security

Note: Depending on the size of the event and number of guests attending a risk assessment as well as additional security and traffic police might be required. These need to be processed via Qatar Foundation and require a minimum of 10 working days prior to an event. It is up to the Director of Facilities & Safety to access this need and contact you should more information be required.

 

Technology Services

Laptop & mic on podium (on stage)
Laptop & mic on podium (in front of stage)
Show presentation on screen
Show clip/sound on screen
Clicker for presenter
Handheld mics for audience


(if yes, then please make sure you get the event recording form signed by the speaker, email the signed form to vcuqavsupport@vcu.edu)
 

Communications




Note: Marketing and design services are only available for VCUarts Qatar events









Security

This product employs industry-proven standards and technologies to protect the security of your information. Every page in this online application, including the acceptance fee payment page (if applicable), and all information you send is encrypted using Secured Sockets Layer (SSL) technology.

Protect your password by keeping it unique and known only to you. Choose a password that would be difficult to guess. Avoid writing your password in a place where others can view it. Only access the application system from a personal computer or laptop (Do not use an internet cafe).

Privacy

We will not provide access to your data to anyone outside Virginia Commonwealth University. We will keep your password encrypted and confidential.

You are responsible for protecting your login details private to prevent unauthorized disclosure to third parties. Under these Terms of Use, you agree to immediately notify us of any unauthorized use of your user identification or password and any other breach of security. You are responsible for any unauthorized charges made on or though your account(s) until we receive such notification.

If you decide to pay the acceptance fee via the online payment system (Amiando), then for credit card billing purposes, we may need to share your name, address, and other personal contact information with the billing processor. Please note that the billing processor will only utilize such information for billing purposes, and this data will not be shared with other third parties.

Contact

ithelpdesk@qatar.vcu.edu